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Biodux PMS
Biodux PMS
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Hotel Accounting Software for Africa: Books that are already written by the time the accountant sits down.

Biodux Accounts is accounting software for hotels. Room charges, outlet sales, stock movements and payments post to the ledger as they happen, so your accountant reconciles and reviews instead of retyping. Trial balance, income statement, balance sheet and budget variance are a click away.

  • City ledger built in
  • Bank reconciliation
  • Budget against actual
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  • Part of Valinno Systemsbuilding business software since 2007

  • 1,000+ installationsacross Nigeria and West Africa

  • ISO/IEC 27001 certifiedinformation security at our parent, Valinno Systems

  • NDPC registereddata protection at Valinno Systems · NDPC/DCP/10045

Sound familiar?

The problems we hear about most

  • Retyping the front desk into Excel

    Every morning someone copies yesterday’s sales into a spreadsheet, and every month-end the figures don’t tie.

  • Bank statements nobody has matched

    Transfers from guests and companies sit unidentified for weeks, and the bank balance in the books is anyone’s guess.

  • The owner asks “are we making money?”

    And the honest answer is “we’ll know when the auditors finish”.

How Biodux Accounts helps

What changes when you switch on Biodux Accounts

  • Posts from every department

    Front desk, outlets and stores post to the general ledger directly, using accounts your accountant sets.

  • City ledger and sub-ledgers

    Customers, suppliers, members, agents and the hotel’s city ledger, each with statements and balances.

  • Bank reconciliation

    Match the ledger to the bank statement with deposits in transit and unpresented cheques shown clearly.

  • Fixed assets

    A register with depreciation, and disposals recorded with the buyer and amount.

  • Budgets

    Enter revenue and expense budgets and see actual against budget on the income statement.

  • Statements on demand

    Trial balance, income statement, balance sheet, trading account and general ledger, exported to PDF or Excel.

Chart of accounts and ledgers

Structured the way a hotel accountant thinks.

  • Chart of accounts

    Group heads, subgroups, control accounts and special accounts, with 4, 5 or 6-digit codes and your own ranges for cash, bank, assets and stock.

  • Sub-ledgers

    Customers, suppliers, members, agents and the hotel city ledger for guest credit accounts.

  • Period end

    Start a new accounting period and carry forward balances for the ledger, every sub-ledger, the city ledger and stock.

Transactions

Everything that doesn’t come from the front desk or outlets.

  • Payments and receipts

    On account or against invoices, single or multiple lines, with vouchers that print the amount in words.

  • Transfers and journals

    Bank and cash transfers, and journals across the city ledger, agents, members, customers, suppliers, assets, liabilities, equity, revenue and expenses.

  • Prepayments

    Spread rent, insurance and other prepayments across their start and end dates.

  • Quotes and invoices

    Purchase and sales quotes and invoices with VAT and discount, printed on A4.

Bank, assets and budgets

The controls your auditors will ask about.

  • Bank reconciliation

    Ledger balance against the statement, with deposits in transit, outstanding cheques and the difference shown.

  • Fixed asset register

    Category, cost, depreciation accounts, scrap value and depreciation period, plus disposals and asset reports.

  • Budgets and variance

    Revenue and expense budgets, the budget report and budget variance.

Financial statements and reports

Month-end without the month.

  • Trial balance

    All accounts, accounts with a balance, or debits and credits only.

  • Income statement

    Current year, actual against budget, or against last year.

  • Balance sheet and trading account

    Balance sheet, plus a trading account with sales, cost and gross profit percentage.

  • Ledgers and cash book

    General ledger, cash book with cash and bank columns, journals, payables, receivables and every sub-ledger.

  • Charts

    Income, expenses and gross profit as area, bar, line or step charts.

  • Export

    Print any page, or export to PDF, Excel, CSV or HTML.

Users and controls

Finance data stays with finance people.

  • Privileges

    Transact, view, modify, delete and admin rights per user. Menus stay locked until a user is given access.

  • Audit trail

    An audit trail report of changes, and controlled editing of past entries.

Works with

The rest of the Biodux Hotel Suite

Biodux Accounts shares its data with the other Biodux products, so you can add them whenever you’re ready.

How it works

From the first call to your first night audit, we’re with you

  1. Talk to us

    Tell us about your property on a call or on WhatsApp: rooms, outlets, what you use today and what’s going wrong.

  2. See it with your hotel in it

    A free demo built around your room types, outlets and reports, at your property or online.

  3. We set it up and train your team

    Rooms, rates, menus, stores, users and integrations configured, and each department trained on its own screens.

  4. We stay close

    Support by phone, WhatsApp and remote access, with someone on site when it matters.

FAQ

Biodux Accounts questions

Do we still need to post sales manually?

No. With Biodux PMS, POS and Inventory, room charges, outlet sales, stock and payments post to the ledger as they happen. Your accountant reviews and reconciles.

Can we keep using Microsoft Dynamics NAV?

Yes. Biodux PMS can send sales, taxes and receivables to Dynamics NAV if that’s where your group keeps its books. See the Navision integration page.

Does it handle VAT?

VAT is set up as part of your tax accounts, and it’s charged and posted from the front desk, outlets and purchase invoices.

Can our external auditors get the reports?

Yes. Every report exports to PDF or Excel, including the trial balance, ledgers and audit trail.

Related

Keep reading

Get started

See Biodux Accounts with your own property in it.

Book a free demo built around your rooms and outlets, or ask us for a quote. If you’d rather talk first, we’re on WhatsApp.

Book a free demo Request a quoteChat on WhatsApp

Call +234 906 000 8692 · Monday to Saturday, 8am to 6pm (WAT)

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